Enrolment Form Guidelines

Programmes

Visit our website here for full details on our available programmes.

If your qualification requires you to choose programme electives, this needs to be done at the time of completing the Enrolment Form. Elective Sheets for your qualifications are available from TupuOra Institute of Learning (TupuOra) via email here.

Under 18 Years of Age

If you’re under 18 and want to join any of our paid programmes, you must submit a duly signed consent form from your parent or legal guardian. You can obtain this form here, please complete this form and send via email to institute@tupuora.co.nz.

TupuOra Institute of Learning (TupuOra) cannot enrol any 15-year-old as an Ākonga, unless you have a current exemption from the Ministry of Education as per Section 39 of the Education and Training Act 2020.

Identity Documentation

Please upload a clear photo of the original document, either your passport, birth certificate, or marriage certificate, to the system. Ensure that all details on the certificates or passport are legible. If uploading a birth or marriage certificate, it must be the full A4 size version. Students who wish to enrol using their married name must upload either both their birth and marriage certificates or their passport.

Residential Address

TupuOra Institute of Learning (TupuOra), needs to know your residential address while studying with us. We also need your postal address before studying, if it is different.

Emergency Contact Person

The ‘Emergency Contact Person’ nominated on this enrolment form will only be contacted in relation to your well-being and safety in the event kaimahi have reasonable grounds to believe contact with the emergency contact person is necessary to prevent or lessen a serious threat to your health or life.

Citizenship & Residency Status

Please select what best describes your citizenship and residency status. This is an important question as it affects your enrolment and fees.

“New Zealand Citizen” includes citizens of Tokelau, the Cook Islands, and Niue.

Tick “Other” only if you are within one of the following categories (and specify which category on the Enrolment Form):

  • a person with the diplomatic status (“Diplomat”) or a Diplomat;
  • part of a scientific programme under the Antarctica Act 1960 (“Scientist”);
  • in New Zealand under an exchange scheme approved by the government (“Exchange Student”);
  • a person with refugee status (“Refugee”);
  • a person who is military personnel or a family member of that person;
  • a dependent of any foreign student who is supported by a scholarship funded by NZAID (“NZAID Dependent”).

If you cannot tick one of the boxes, then you are an International Student and must complete an International Application and NOT this Enrolment Form. If you tick NZ Permanent Resident residing in New Zealand, TupuOra requires a verified copy of your Residency Visa. Please note that the domestic student description changes, so please check with the TupuOra Institute of Learning (TupuOra) Registry Administrator if you are unsure.

National Student Index (NSI) Number

Every ākonga in New Zealand is allocated a unique identifier called a National Student Index Number, which is stored in the National Student Index (NSI) on the Ministry of Education’s national database.

Your name, date of birth, and residency entered on this application will be matched with your National Student Number to confirm your identity.

Ethnicity

If you ticked NZ Māori, please indicate your iwi.

Completing Assessments in Te Reo Māori

You have the right and decision to be assessed in Te Reo Māori and will not face any disadvantages unless the assessment’s requirements and learning outcomes necessitate completion in a different language.

Prior Activity

What was your main activity or occupation immediately prior to the start date of your programme of study at TupuOra Institute of Learning?

Secondary School Information

Please indicate the highest level of academic achievement you gained while at secondary school. If your qualifications are from overseas, please state the country and name of qualification gained.

Tertiary Study

Tertiary study is study at a Polytechnic, Institute of Technology, University, College of Education, Private Training Establishment or Wananga in New Zealand or overseas since leaving secondary school. Do not include enrolments in STAR, community or hobby classes.

Recognition of Prior Learning

Recognition of Prior Learning (RPL) is when you apply to TupuOra Institute of Learning (TupuOra) to credit your prior learning towards the qualification you are enrolling in at TupuOra. Your prior learning may be from courses studied at TupuOra or elsewhere, or may be from your life experience, or on-the- job training. If you tick “yes”, please request a Recognition of Prior Learning Application Form from TupuOra. TupuOra will decide if your application for RPL is successful. There may be an administration fee for this.

Additional Information

TupuOra Institute of Learning (TupuOra) aims to make sure you are studying at a level you are prepared for. To achieve this TupuOra needs you to provide some information about your qualifications, or achievements and experiences when you send in your application form.

Resource Capability

As you prepare for the programme, we want to ensure that you have everything you need for a successful learning experience. Please take note of the following requirements that you are responsible for:

  • Device for Online Learning: You will need a device suitable for online classes, such as a laptop, tablet, or PC.
  • Audio-Visual Equipment: Ensure your device has an internal or external speaker, microphone, and camera for participation in online classes.
  • Stable Internet Connection: A good, stable internet connection is essential for streaming videos and participating in interactive learning forums.
  • Software and Apps: Access to relevant software and apps is crucial. At a minimum, please make sure you have Zoom, Teams, Webex, and Google installed and accessible.

Dietary/Allergies

Providing this information is essential for us to better accommodate your needs and ensure your safety throughout the programme.

Disability Details

The Tertiary Education Commission requires this information, and it helps us to provide better services to our ākonga. By providing this information you consent to our kaimahi reaching out to you, providing assistance, and discussing available support options. Alternatively, if you wish to initiate this service, please feel free to contact us directly here

Fees

If you’re using fees-free and later become ineligible, or if you haven’t withdrawn on time to get a refund, you agree to pay all fees to TupuOra Institute of Learning (TupuOra), including tuition, compulsory fees, and student services levy. Even with fees-free, you agree to pay any other applicable fees like course materials or late fees. Make sure you understand the Fees Free terms before enrolling. After receiving a Confirmation of Enrolment Letter, you must pay all fees before the Early Withdrawal Period ends, unless waived by TupuOra. Failure to pay by the due date may result in enrolment cancellation. If you stop attending classes, you must submit a Change of Enrolment form within the withdrawal period. If you haven’t paid fees and withdraw after the withdrawal period, you’re still responsible for those fees.

Ākonga can choose one of the following options for payment of Ākonga fees directly to the Public Trust using details given to them by TupuOra, which include:

  • Deposit fees into the Public Trust bank account using the account information on the first page of the student acknowledgement form.
  • Use a pre-coded bank deposit slip.
  • Pay by credit card.
  • StudyLink payments can also be paid straight to the Public Trust, by TupuOra instructing StudyLink to make payments direct to the trust account by providing StudyLink with TupuOra’s Ministry of Education 4-digit number and the Public Trust’s bank account details, Public Trust 02 0536 0305865 01.

Anyone can pay your fees on your behalf (e.g. your employer) but if they fail to do so then you are still liable to pay all fees. If someone else is to pay your fees, please provide their contact details with your Enrolment Form so that we may contact that person to confirm payment.
If you are enrolling in a qualification that takes more than one academic year to complete, you must enrol on a yearly basis and fee information for each year will be available before you enrol.

If you have any problems paying your fees, please contact TupuOra to see if there is anything that can be done to help. You must also pay all debt collection costs incurred by TupuOra in recovering any unpaid fees from you.

Studylink

If you are paying your fees by Student Loan, please organise this well in advance to allow time for processing and approval by StudyLink. Your fees must be paid before the 10% cut-off date of your programme of study or TupuOra reserves the right to cancel your enrolment.

If you are refused a Student Loan you must still pay all fees in full, unless you withdraw in the manner required by TupuOra within the relevant TupuOra Refund Period (before 10% of your programme has elapsed). For further information please call StudyLink on 0800 88 99 00 or visit their website at www.studylink.govt.nz. Please contact StudyLink if you have any queries regarding recent changes to eligibility of loans and allowances.

Work and Income New Zealand (WINZ)

If you are paying your fees by Training Incentive Allowance (TIA), you are applying to Work and Income New Zealand (WINZ). TIA Application Forms are available from WINZ.

You need to contact us about your TIA Application Form, so that we can verify your study details. If you receive a TupuOra Confirmation Letter, TupuOra will send an invoice to you, which you need to give to WINZ with your TIA application for payment.

WINZ will then advise you how much of your fees they are prepared to pay (if any). You may wish to apply to StudyLink to pay any difference. Please organise this well in advance to allow time for processing and approval by WINZ. You must make your own enquiries with WINZ, but please don’t wait until your enrolment has been confirmed.

If you are refused a TIA you must still pay all fees in full unless TupuOra receives your completed signed Change of Details/Change of Enrolment Form within the relevant TupuOra Refund Period (before 10% of the programme has elapsed).

Acknowledgement and Declaration

It is important that you read and understand this Guide and the Enrolment Form before signing and sending the Enrolment Form to TupuOra Institute of Learning (TupuOra). This is because when TupuOra receives your Enrolment Form you have a contract to study the programme selected on your Enrolment Form (subject to your right to withdraw as stated in this Guide and Enrolment Form) if TupuOra sends you an enrolment Confirmation Letter. Furthermore, TupuOra may, if TupuOra alone decides, by letter, end your enrolment if TupuOra does not receive payment of the fees by the cut-off date of your programme, unless TupuOra has alone decided to waive this requirement.

Additionally, in some programmes selected by TupuOra, TupuOra must be satisfied that you intend to complete the programme. TupuOra must be satisfied in this regard. Failure to demonstrate your intention to complete the program may result in TupuOra, at its sole discretion, terminating your enrolment by letter.